Complete the following steps to stay on track with your study abroad application!

 

ONE YEAR BEFORE STUDYING ABROAD

• Attend an information session
• Discuss classes and options with academic advisor
• Research programs online and meet with a peer advisor
• Decide on location and best time to study abroad
• Make appointment to meet with Director of Study Abroad
• Create an account online (see the tab Create Account)

 

6 MONTHS BEFORE STUDYING ABROAD (SEMESTER BEFORE) - APPLICATION

• Fill out Study Abroad application form
• Submit Dean of Students reference form

Stage 3: Once you are approved, begin filling out your Enrollment forms (10/10):

•  Fill out two transcript requests

• Receive a copy of the Elizabethtown College Study Abroad Policies

• Receive the Elizabethtown College Study Abroad Agreement, sign it, and upload it

• Pick up the Course Approval Form, meet with your advisor, complete it, and return it to Study Abroad Office
• Complete and upload health form and any learning accomodations

APPLICATION DEADLINE TO STUDY ABROAD DURING THE SPRING: OCT 16

APPLICATION DEADLINE TO STUDY ABROAD DURING THE FALL: March 4

 

At the same time, begin your application to program-specific paperwork for Elizabethtown College partnership/affiliate programs:

• BCA  

• CIS  

• ISA

• The Bader International Study Centre, Herstmonceux Castle, East Sussex, UK

• KCP International, Tokyo, Japan 

• Nihon University, Tokyo, Japan (speak with Dr. Mahya Bhattacharya, bhattacharm@etown.edu)

• Kansai Gaidai

• Northumbria University, UK  

• School for Field Studies (SFS)  

• SOL Education Abroad

• IFE

For non-affiliated study abroad programs (such as  IES, AIFS, CEA, etc.) Keep copies of:

• application form

• any required references

• personal statement (if required)

• any other required forms e) any required photos

• application fee (if required)

   

  PASSPORT*

If you haven’t already done so, apply for a passport (your program will provide information about visas) Download a passport application from the Dept. of State website: http://travel.state.gov. You can either mail your passport application or you can go to the Elizabethtown public library and have them process it.   Allow 6-8 weeks for processing unless you pay the an expediting fee which will speed it up to about 2-3 weeks.  Etown Public Library Passports: http://www.etownpubliclibrary.org/etown/cwp/view.asp?a=1166&q=465370

*It is also advisable that at least one of your parents or guardians has a valid passport as well

AFTER PROGRAM ACCEPTANCE

• Upload a copy of your Acceptance letter in your online "Enrollment forms".

• Return course approval form to study abroad office by Nov 15/April 4. List more classes than you plan to take, and get your advisor’s signature.  Sign the form and return it to the study abroad office.  The Director of Study Abroad will sign the form and send it to the Registrar who will approve your course choices (or add comments) and copy the final form to you.

 

PRE-DEPARTURE MANDATORY MEETINGS: Attendance to these meetings is REQUIRED

At these meetings you will receive:

• pre-departure packets with important information about preparing to go abroad

• information about billing, financial aid

• housing information for when you return

• forms for forwarding your mail, de-registering from your classes, etc.

• information about health insurance, health issues, safety concerns while overseas

• International SOS card purchase agreement

FORMS SENT TO YOU BY PROGRAM PROVIDER:

Complete all forms and return them directly to your program provider

• housing forms

• group flight forms (or book your flight independently)

• visa forms (very important – time sensitive!)

• medical forms

• course request form

 

BEFORE DEPARTURE

Before your departure, you must complete your online "Enrollment forms". These need to read 10/10* before you go abroad.

  

*The course approval form, health form, insurance, waivers, and transcript request forms are particularly time-sensitive!

FIRST WEEK/S

• Complete your online Profile with "Contact While Abroad" data, including your on-site Program Coordinator phone number

• Send an email to the Study Abroad Office letting us know you made it ok

• Send an email with your final course schedule to Study Abroad Office (posts@etown.edu), the Registrar (riderea@etown.edu), and your major advisor.

   

   

  Stay in touch by email, take all your pre-departure notes with you and HAVE A GREAT TIME!!